Online Occurrence Book
The Online Electronic Occurrence Book is an integrated application that is utilised to capture and manage occurrence information in any environment where manual occurrence books are normally used. These range from guarding and other related activities to centralised control rooms where multiple client sites are monitored.
Online Occurrence Book makes provision for integration to other systems through the use of industry standard infrastructure. It can be configured and adapted to fit into almost any control room environment.
Standard Operating Procedures:
To make sure that occurrences are treated in accordance with their severity, individual occurrence types can be linked to unique and customisable escalation or operating procedures. Once a controller logs an occurrence of a specific occurrence type, a response has to be submitted for each of these procedure steps.
This response automatically records the date and time, as well as the controller’s name - Accountability can be established and management reports can be generated. Occurrence statuses can be monitored to identify occurrences that have not been completed in accordance with the prescribed procedures.
Online Occurrence Book can automatically inform you when occurrences of certain types occur. Depending on the severity of the occurrence being loaded, electronic notifications via e-mail or SMS can be sent to a predefined list of users or even clients.
Checklists
To assist you to manage and control all duties and compliance checks that must take place on a daily basis, Online Occurrence Book makes provision for the creation of Checklists through the use of multiple checklist templates. Checklists can be created and scheduled for completion. Users must complete the checklists that they are responsible for. As soon as all the steps have been completed, an occurrence will automatically be generated and stored in the database.
Management Information
Online Electronic Occurrence Book integrates all the data stored within the various dimensions of the application and transposes it into management information in both text and graphical formats which allows you to build managerial reports. Graphs generated can be saved and incorporated into reports generated by analysts in almost any word processor. These reports can in turn be used by management for planning and decision making purposes.
Geographical Information
Online Electronic Occurrence Book helps you transpose management information into geographical representations using Google Maps.
The Electronic Occurrence Book further encapsulates functions such as:
control room management
registers management
asset management from a security perspective
automated reports
search and analysis tools
process and workflow with notifications (SMS and email)
management information
integration to Google Earth (Geographic Management Information)
